# Task Capture & Organization Agent

> A productivity agent that captures tasks from your notes into an organized list, flags ambiguous items, and proposes structure without auto-scheduling or sending.

- **Category:** Personal Productivity
- **Difficulty:** Beginner
- **Setup time:** 25 min
- **Stacks:** Claude, LangGraph, OpenAI
- **Version:** 2.0.0 (updated 2026-06-21)
- **Source:** https://agent-kits.com/kit/task-capture-organizer

## Overview

Turns a brain-dump or scattered notes into an organized task list.

Adds projects, inferred priorities, due dates (where stated), and a clear next action.

Flags ambiguous items for clarification instead of inventing details.

Defensive: captures only what you said, and never schedules or sends anything without confirmation.

## When to use it

- You capture tasks messily and want them organized cleanly.
- You want projects, priorities, and next actions inferred sensibly.
- You want ambiguous items flagged, not guessed.
- You want a proposed structure you confirm, not auto-actions.

## When not to use it

- You want it to schedule, send, or complete tasks automatically — it proposes only.
- You want it to invent deadlines or tasks you didn't mention.
- You have nothing to capture from.
- You want it to modify existing items without confirmation.

## Architecture

- **Input intake** — Takes the raw brain-dump, notes, or messages to organize.
- **Task extractor** — Pulls only the tasks the person actually stated, without padding the list.
- **Project grouper** — Groups tasks into inferred projects, labeled as inferences to confirm.
- **Priority & date handler** — Suggests an inferred priority and captures a due date only if it was stated.
- **Ambiguity flagger** — Flags vague items for clarification rather than guessing specifics.
- **Next-action suggester** — Proposes a clear next action for each task to make it actionable.
- **Confirmation gate** — Presents the proposed organization; nothing is scheduled, sent, or completed without confirmation.

## Files in this bundle

- `system-prompt.md` — the agent's system prompt
- `tools.json` — tool/function definitions the agent expects
- `workflow.md` — step-by-step run loop
- `.env.example` — environment variables to fill in
- `kit.json` — full structured metadata
- `starters/` — minimal starter snippets
- `LICENSE` — Apache-2.0 (code, configuration, and schema)
- `LICENSE-CONTENT` — CC BY 4.0 (specification text and documentation)
- `NOTICE` — attribution and trademark notice
- `run.py` — **runnable demo**: real agent loop with mock tools (`pip install anthropic`, set `ANTHROPIC_API_KEY`, `python run.py`)
- `agentaz.json` / `agentaz.schema.json` — AgentAz™ governance spec + schema

## Implementation notes

- Capture only tasks the person actually stated; padding the list with assumed work creates noise and erodes trust in the system.
- Never invent due dates or owners; 'no date' is the correct output when none was stated, and a mentioned-but-unspecified 'deadline' must not be turned into a concrete date.
- Label inferred priorities and project groupings as inferences for the person to confirm, rather than presenting them as facts.
- Propose organization but never auto-schedule, send, complete, or delete without explicit confirmation — these are real actions with real consequences.
- Flag ambiguous items for clarification instead of guessing specifics, keeping the capture faithful to intent.
- Draft, don't send: where a task implies a message, prepare it for review rather than sending it.
- A cheaper model can extract and group clear tasks; reserve the strong model for ambiguity and next-action suggestions.

## Variations

- **Basic — Task capturer:** Turns a brain-dump into a clean, organized task list with inferred projects and priorities. Proposes only.
- **Advanced — Organized with flags:** Adds due-date handling, ambiguity flagging, next-action suggestions, inferred-label discipline, and a confirmation gate before any action.
- **Enterprise — Capture workflow:** Adds task-app integration, multi-source capture (notes, messages), confirmation workflows, and review before anything is created or sent.

## FAQ

**Will it invent tasks or deadlines?**

No. It captures only the tasks you actually stated, and assigns a due date only if you mentioned one — otherwise it records 'no date.' It won't pad your list with assumed work or turn a vague 'deadline' into a specific date.

**Does it schedule or send things automatically?**

No. It proposes an organization and waits for your confirmation. It never auto-adds to your calendar, sends a message, completes, or deletes a task on its own, because those are real actions with real consequences if it misreads something.

**How does it handle vague notes?**

It captures them faithfully as written and flags them for clarification rather than guessing specifics. For example, 'the thing for John' is kept as-is and flagged, not invented into a concrete task.

**Are the priorities reliable?**

They're a helpful starting point. It marks priorities and project groupings as inferred so you can confirm or adjust them, rather than presenting its guesses as fixed facts.

**Will it touch my existing tasks?**

Not without confirmation. It won't modify, complete, or delete existing items on its own. If you ask it to mark things done, it lists them for you to confirm rather than assuming they're complete.

**What if a task implies sending an email?**

It drafts the message for your review rather than sending it. You stay in control of anything that actually goes out.


---

© 2026 AgentKits · www.agent-kits.com

**Open source.** Code, configuration, and the AgentAz™ schema are licensed under
**Apache-2.0**; specification text and documentation under **CC BY 4.0** (with
attribution to AgentKits, link to https://www.agent-kits.com). See LICENSE, LICENSE-CONTENT,
and NOTICE in this bundle. "AgentAz" and "AgentKits" are trademarks of AgentKits.

**Flagship reference blueprint.** View the source, AgentAz™ spec, and frozen v1.0 schema
in the public registry: https://github.com/agent-kits/agentaz
Original: https://agent-kits.com/kit/task-capture-organizer
